How to record and broadcast conference video  

Tens of millions of meetings are held in the U.S. each day. However, since employees can only recall a fraction (less than 50% after an hour of leaving the meeting) of what is discussed, a huge chunk of the valuable information exchanged is lost.   

While summaries and minutes can help boost information retention, they fail to capture the details of screen sharing, whiteboards, and other visual aids and reproduce the nuances of conversation.  

To overcome these issues, many organizations record their meetings using various video conferencing room solutions.  

Recording conference videos has several benefits. First, attendees can direct all their attention to the meeting. Second, anyone absent from the meeting can follow everything that happened by watching or listening to the recording. Third, video conference recordings can enrich an organization’s shareable content on social media and other platforms. 

Strategies to record and broadcast high-quality conference video 

Conference video production can be done in various ways, including the following. 

1. Screen recording applications  

Screen recording applications can be used to record meetings. These applications are designed to capture both audio and video. They can also record your entire screen or just a part of it.  

To record and broadcast your conference:   

• Choose a reliable screen recording software and install it on your devices 
• Launch the software and adjust the audio and video settings to your liking 
• Commence the video meeting and set the software to capture the conference window 
• Start recording – everything that appears on your window will be recorded 
• At the end of the video, stop recording and save the file  

2. Video conferencing platforms  

Various video conferencing solutions feature built-in recording capabilities, which allow users to record video conferences. Although each platform has different recording features, they all offer a simple way of capturing video and audio during meetings. Zoom Rooms is among the most commonly used video conferencing room solutions.  

To record meetings using these platforms, you will need to: 

• Get a solution with a recording feature 
• Start recording your meeting by locating the recording feature and hitting the record button 
• Finish recording the meeting and save the file 

3. Hardware solutions  

You can record videos using dedicated hardware devices. Often equipped with additional in-built options such as storage and microphones, these conference room AV systems are primarily designed to capture video and audio.  

To record and broadcast meetings using hardware devices, you will need to: 

• Acquire suitable hardware devices/systems 
• Connect the devices to your conferencing system or computer 
• Adjust the settings to match your audio and video preferences 
• Start recording when the meeting/conference commences and stop when it ends 

4. Third-party recording and broadcasting software 

If your conferencing system does not have a recording feature, or you need more powerful recording capabilities, consider using third-party recording software. These solutions come with additional features like editing and post-production processing. To capture the best video, ensure you have the best camera placement.  

Steps to record conference video using this strategy: 

• Get a solution that matches your needs and is compatible with your existing video-conferencing AV equipment  
• Install the software and configure the settings 
• Start using the recording and broadcasting software  

Turn any conference into value-driving content  

Today’s advanced video conferencing and event AV systems make turning any conference or meeting into valuable content easy. These feature-rich tools simplify every step of the conference video production process, from set up to recording and broadcasting to post-production and processing.  

Tools like Quorum are designed to simplify the process of producing and broadcasting high-quality video through automation.  

This advanced tool allows inexperienced users to produce professional-grade videos. Quorum is created for use in situations where the sitting position of everyone being filmed is known in advance, such as meetings and conferences. The tool simplifies and automates the process of selecting and highlighting marks/speakers. 

This tool is embedded with Ross XPression to help you create stunning visuals and display additional information (like job titles and names) about speakers in the lower third of the screen.  

Record and broadcast conferences like a pro

Capturing high-quality videos of your meetings and conferences can boost information retention and enrich your company’s shareable content. Contact Ross Video today to learn how to transform your conference video production process.